10 Questions with Whitney Hewitt

WeddingRule Interviewed one of the most popular and highly sought-after wedding planners in Oklahoma, Whitney Hewitt of XO Event Co.. Tulsa based Whitney is the founder and owner of XO Event Co..

XO Event Co.

Planner - Whitney Hewitt

10 Questions with Whitney Hewitt

1. Introduction: What's your story?

Hi! I'm Whitney.
I finally made the leap before my 30th birthday and founded XO Event Co. in Spring 2019.

My experience in the industry began in 2007 at David's Bridal. But, I wanted to be more involved with my brides' wedding day and started to plan and coordinate weddings. In 2010 I became International Event and Wedding Planner through the QC School of Event and Wedding Planning.

I am passionate about all things wedding and love helping a bride dial in on her vision for the big day then executing it. Most would call me a complete logistics nerd and I'll claim it!

I’ve gained my reputation in the industry with both brides and vendors by aiming to provide the best customer service. It seems simple, but often overlooked. Pair that with my knowledge of the Tulsa industry, connections, and of course a few learned from mistakes over the past 10 years and you get the byproduct of dozens of five star reviews from clients and vendors.

My ultimate goal is making sure that everyone, including the bridal party, families, vendors, and most importantly the bride, are stress-free and enjoying the day.

I can’t wait to work with you!

Whitney Hewitt
Owner + Lead Planner

2. What's your experience as a wedding planner? How many weddings have you planned?

I have been a wedding planner for over 14 years. Since I started XO in 2018, I have planned over 80 weddings.

3. What sorts of services do you offer (month-of coordination, full-service planning, or à la carte planning)?

We offer four different packages. We have an elopement package, wedding day management package, a partial planning package and lastly, a full service package!

4. How do payments work (a percentage of the wedding budget, a flat fee etc.)? What are the different packages that you offer and which one is your most popular package?

When you book with XO, you will sign a contract and pay a 50% deposit to secure your date! We have payment plans so you do not have to pay in full. All of our packages are very popular but the most popular would be Full Service and Wedding Day Management.

5. Who else is in your team and how many people on your staff will be at the wedding?

We have 15 members on our team! A couple of our members are in the Oklahoma City area. On the day of the wedding there will be a lead coordinator and an assistant!

6. What happens if you're sick or otherwise unable to be there on the day of the wedding?

If the lead coordinator on our team is sick, the assistant will become a lead coordinator and we will have another member from our team step in.

7. How many meetings will you have with the couple and how will they be involved?

Meeting with the couple and vendors ranges on which package you choose to get!

8. Will you handle the invitations, from wording and ordering to the addressing and mailing? What about guest list coordination and RSVPs?

In order to keep the bride organized and stress-free about guests lists, we create a format for them to use that we find very helpful.

9. Do you handle rentals? Will you coordinate delivery, arrival and set up times with the photographer, the florist, the musicians and the caterer/banquet manager?

We coordinate with all vendors on their delivery, arrival time and departure!

10. Can you create a timeline that tells everyone involved in the planning process (other pros, members of the wedding party, to-be-weds and families) what to do and when to do it? How will you make sure everyone sticks to the schedule?

Yes! We create incredibly detailed timeline for the day of. The timeline includes setup, getting ready, ceremony, reception, post-reception, tear town and clean up. Making sure everyone sticks to the schedule is our job! We make sure the day runs on time, smoothly and stress free for our vendors and clients.



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