Sometimes it’s easy to get confused with all the different roles vendors play during the planning process. Two of the most misconstrued roles are the catering manager or venue coordinator and the wedding coordinator. Although some job duties can overlap, their primary job function is very different. Below are a few points that will help you understand the difference. (job duties might vary based on the venue).
CATERING MANAGER/VENUE COORDINATOR
Act as your menu consultant for all food and beverage selections
Order and oversee the complete set up of your basic rental needs including tables, chairs, linens, tableware, lounge furniture. (note: not all venues offer rentals)
Create a floor plan of your event space in order for you to plan and provide them with your seating arrangements.
Act as the on-site liaison between your wedding planner or coordinator and catering staff.
Detail your menu and/or rental contracts
Oversee the ceremony and reception areas set up and food preparation.
Takes over all vendors communications 2 months before the wedding
Create a custom timeline for your entire wedding day
Confirm call times and details with all vendors several days prior to the wedding day.
Be the liaison with your family, bridal party and all vendors.
Ensure the ladies have their bouquets and gentlemen have their boutonnieres. Deliver and arrange ceremony programs, escort cards, place cards, favors and personal items.
Organize and coordinate your ceremony rehearsal, coordinate your ceremony (i.e. line up bridal party, cue musician, etc.), coordinate your reception (i.e. grand entrance, first dance, toasts, cake cutting, etc), coordinate your vendors to ensure timeliness of your events.
Collect any personal décor items you may have brought at the conclusion of your reception.